Employment Opportunity
Management and Coordination Section
Embassy of Japan, Washington DC
Administrative Assistant


The Embassy of Japan is seeking a highly motivated, team-oriented individual for the position of Administrative Assistant at the Management and Coordination Section. This individual is primarily responsible for secretarial duties for the Minister and diplomats in the Management and Coordination Section. Please see below for a detailed listing of responsibilities.


The Embassy offers group health insurance coverage, paid vacation and sick leave. Working hours are 9:00 am – 5:30 pm, Monday through Friday, with lunch time receptionist duty once a month and the occasional weeknight and/or weekend event (paid overtime). Salary is commensurate with experience. The minimum monthly base salary for this position is USD 3,100.


This position is subject to a probationary period of three months from the start date of employment. During or at the end of the period of probation (or any extention thereof), employment may be terminated at any time by either party giving to the other party one-week's notice without assigning any reasons whatsoever. Confirmation of employment shall depend upon satisfactory review of performance, conduct and aptitude during the probationary period.


Please note: Candidates must be a U.S. citizen or a U.S. green card holder. Screening will begin immediately and will continue until the position is filled. Only successful candidates will be contacted. Successful candidates will be requested to submit their background check information.




  • Manage the schedules and daily activities of the Minister and diplomats in the Management and Coordination Section
  • Make appointments, develop itineraries and coordinate transportation for diplomats and guests
  • Maintain/update contact list databases, send invitations, count responses and respond to inquiries for large scale events
  • Draft, proofread and edit correspondence for the Minister and other diplomats
  • Develop strategies to enhance partnerships between the Embassy and municipal entities such as states

Required and Preferred Qualifications:

  • Fluent in English
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Flexibility and resourcefulness
  • Bachelor's degree or equivalent experience

How to apply:

E-mail your resume and cover letter to: recruit_embjapan@ws.mofa.go.jp by Friday, July 19th, 2019.


*Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.