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VACANCY ANNOUNCEMENT

Design Coordinator Design Coordinator

Design Coordinator

The Japan Information & Culture Center (JICC), Embassy of Japan, is seeking a highly-motivated, team-oriented individual for the position of Design Coordinator. This position is responsible for the production of promotional assets (print/digital) for events, exhibitions, and other deliverables in line with JICC branding while assisting with the center’s overall publicity needs. Please see below for a more detailed list of responsibilities.

The Embassy offers group health insurance coverage, paid vacation, and sick leave. Working hours are 9AM – 5PM, Monday through Friday with weeknight and/or weekend events several times a month (paid overtime). Salary is commensurate with experience. The monthly pay range for this position is USD $3,800- $6,500. This role is full-time and non-exempt.

Please note:
Candidates must be able to provide a proof of legal authorization to work in the United States.
Only successful candidates will be contacted.
All candidates will be subject to background checks and security clearance.

RESPONSIBILITIES:

  • Responsible for design workflow for exhibitions, events, and other projects: from concept and draft to finalized product or item.
  • Make promotional materials for JICC website, social media, and print, including but not limited to illustrations, flyers, brochures, pamphlets, posters, booklets, and advertisements.
  • Maintain and update the organization’s brand guidelines when necessary.
  • Create custom designs in line with the JICC's brand identity (such as exhibition panels, print media, illustrations, brochures, flyers, logos and graphics etc. per event or project).
  • Work closely alongside the Exhibition Coordinator to support the design of JICC exhibitions. This includes typesetting exhibition panels and window decals or supergraphics.
  • Coordinate budgets and facilitate communication with vendors, printers, and companies to ensure a smooth and timely production workflow.
  • Share and divide publicity tasks when needed with Publicity Coordinator (JICC newsletters, websites, social media accounts, etc.).
  • Assist with research, copywriting, and copy editing based on project needs.
  • Keep and maintain updates on news coverage related to Japan, Japanese culture and coverage of JICC events in the media.
  • Respond to public inquiries about Japan.
  • Assist the diplomats with administrative tasks, writing, and research.
  • Support other staff with JICC events and other office tasks.
  • Other responsibilities as needed.

REQUIREMENTS:

  • Digital portfolio
  • Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop, Premiere Pro)
  • Fluent in English with advanced proficiency in Japanese highly preferred
  • Deep knowledge and appreciation of Japanese arts & culture
  • Bachelor's Degree in related field
  • Proficiency in Microsoft Office Suite (Teams/SharePoint), Canva (template creation), and skilled in file management
  • Experience in illustration (Clip Studio Paint Pro is a plus) and web design (understanding of HTML/CSS is a plus)
  • High level of professionalism and respect
  • Flexibility and resourcefulness
  • Superior interpersonal and communication skills
  • Highly organized and able to multi-task with varying deadlines
  • Team-oriented self-starter

APPLICATION INSTRUCTIONS:

Deadline for applications is: September 15 at 11:59PM (Eastern Time).

Email your resume, portfolio link, cover letter, and a copy of your (official or unofficial) university transcript(s) in PDF format to: jicchr@ws.mofa.go.jp.
Additional work samples may be requested.

Note in the subject line of your email "JICC Design Coordinator".

Please no phone calls. Due to the high volume of submissions, we cannot guarantee consideration of your application if instructions are not properly followed. Thank you for your interest!