Employment Opportunity
Employment Opportunity
Defense Section
Embassy of Japan in Washington DC
Administrative Assistant
The Embassy of Japan is seeking a highly motivated, team-oriented individual for the position of Administrative Assistant. This individual is primarily responsible for secretarial work that assists and supports the activities of diplomats in the Defense Section. Please see below for a detailed listing of responsibilities.
The Embassy offers group health insurance coverage, paid vacation and sick leave. Working hours are 9:00 am – 5:30 pm, Monday through Friday, and the occasional weeknight and/or weekend event (paid overtime). The monthly pay range for this position is USD 3500-5800.
Please note: Successful candidates must be able to provide proof of legal authorization to work in the United States. Screening will begin immediately and will continue until the position is filled. Only successful candidates will be contacted. Successful candidates will be requested to submit their background check information.
Responsibilities:
- Manage the schedules and daily activities of diplomats in the Defense Section
- Make appointments, develop itineraries, coordinate transportation for diplomats and guests, answer phone calls, and complete other administrative duties as needed
- Draft, proofread, and edit English documents, letters and correspondence
- Help organize receptions, meetings, and events
- Conduct research on a number of different topics as designated by diplomats
- Other responsibilities as needed
Required and Preferred Qualifications:
- Fluent in English, Japanese language skills strongly preferred
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Office experience preferred
- Associate’s degree or the equivalent from a two-year college or technical school (Bachelor’s degree preferred)
- Email your resume, cover letter, and reference letter(s) (if any) to: defensesecrsvp@ws.mofa.go.jp by October 26, 2026.
Please refrain from making phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.