Employment Opportunity

2025/1/24

Employment Opportunity

Public Affairs Section

Embassy of Japan in Washington DC

Administrative Assistant

The Embassy of Japan is seeking a highly motivated, team-oriented individual for the position of Administrative Assistant in the Public Affairs Section. This position is responsible for performing secretarial duties, coordinating public affairs events, as well as performing various office support functions, including but not limited to, drafting and editing documents and correspondence for members of the Public Affairs Section, maintaining public office spaces, and other related office administrative tasks.


Working hours are 9:00 am – 5:30 pm, Monday through Friday, with occasional weeknight and/or weekend events (all qualify for paid overtime). Salary is commensurate with the experience and skills of the candidate. The monthly pay range for this position is USD $3,500 – 5,300. Benefits include group health insurance coverage, paid time off, and sick leave.


Please note: Successful candidates must be able to provide proof of legal authorization to work in the United States. Only successful candidates will be contacted. Successful candidates will be requested to submit background check information.


Responsibilities

  • Manage the schedules, itineraries, and transportation arrangements for both the head of the Public Affairs Section and the Counsellor for Public Affairs, as well as for other diplomats in the Public Affairs Section who work with the press.
  • Perform other administrative duties such as answering phone calls from the public, maintaining inventory of office supplies and public diplomacy materials, and managing supply requests.
  • Maintain a press list database and coordinate the credentialing process for the Japanese press.
  • Coordinate the monthly press conference between the Japanese press and the Ambassador.
  • Assist in the coordination of receptions, cultural events, meetings, and seminars under the direction of diplomatic staff.
  • Draft speeches, press releases, correspondence, and newsletters related to Embassy activities.
  • Conduct research related to media outlets, current cultural/social events and other public affairs related topics.
  • Assist in the production of social media content, including but not limited to drafting text for posts and helping with video production.
  • Other responsibilities as needed and appropriate, including but not limited to leading tours of Embassy cultural assets, supporting receptions in the evenings, providing internal translations, and transcribing recordings.
Required Qualifications:
  • Bachelor’s Degree
  • Fluent English speaker with strong writing skills
  • Flexibility, resourcefulness and the ability to manage multiple tasks in a fast-paced environment
  • Superior interpersonal and communication skills
  • Highly organized and able to multi-task with varying deadlines
  • Computer skills, including experience with Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Team-oriented self-starter
Preferred Qualifications:
  • Good understanding of Japanese culture
  • Japanese language proficiency
How to apply: Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the instructions for submission are not properly followed.

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