Visa (Diplomatic/Official)

2024/7/12
  • This page is for applicants applying for diplomat or official visa.
  • Spouse/Dependent’s information follows this checklist.
  • Japan has taken measures on the Visa Exemption Arrangements for Diplomatic and Official passport holders as shown in the chart HERE on reciprocal basis.
 

GENERAL RULES

  • Please allow 2 business days to have your visa issued. (Please keep in mind that it may take up to 1 month depending on the visa)
  • Visa applicants should come to the Embassy in person with the exception of applications for diplomatic/official visas submitted by a representative of their organization.
  • The Embassy will NOT accept any applications by mail.
  • Please note that we will keep passports while processing visa applications.
  • Diplomatic or official visas are free of charge.
 

PROCESS

  1. Prepare all the required documents
  2. Visit the Consular Section during the application drop-off hours (no appointment required). Please check our holidays before visiting. The Embassy will NOT accept any applications by mail. Embassy of Japan in the USA map
    Application Drop-off location:
    Embassy of Japan Consular Section
    2520 Massachusetts Avenue, N.W., Washington, DC 20008(Map
    Drop-off hours:
    Monday-Friday from 9:15am to 12:00pm
  3. Pick-up your visa any day after the indicated pick-up day.
    VISA pick-up hours:
    Monday-Friday from 1:30pm to 4:00pm

REQUIRED DOCUMENTS

  • The Embassy of Japan reserves the right to request additional documents if deemed necessary.
  • The Embassy of Japan will NOT make copies.
  • Please do NOT staple or fold any document.
application form Visa Application Form

Signed by the applicant (Form / Sample)

  • a digital signature is invalid
Original
passport Valid Passport (Diplomatic, Official or Laissez-Passer)

with at least 1.5 blank pages left

Original
Photo One 2”x 2” Photo
  • Must be taken in front of a plain background and within the past 6 months
  • Do NOT use filters
  • Passport type photo only (We do not accept photos on regular printer paper)

Use GLUE ONLY to attach the photo to the application, please do not staple or tape.

Original
Official Letter Official Letter

from the applicant's government, department, agency or organization that is sending the applicant on official travel/assignment. Please make sure the official letter includes the information listed below:

 
  • FOR SHORT-TERM DIPLOMATIC/OFFICIAL TRIP
    • Applicant’s Full name and passport number
    • The applicant's current title and position
    • The purpose of the travel/assignment
    • The assigned place and duration (this must match the arrival date and location listed on the VISA Application Form)
    • The name of the visa office at the applicant’s agency, contact person’s name, and telephone number
    • Signature from applicant’s supervisor
  • FOR LONG-TERM ASSIGNMENT
    • Applicant’s Full name and passport number
    • The applicant's diplomatic/official title: if you apply for a diplomat visa, please specify the diplomatic title/rank, not a functional or organizational title (e.g. First Secretary, Attaché).
    • The name of the assigned organization and duration (this must match the arrival date and location listed on the VISA Application Form)
    • Type of visa requested (Diplomatic/Official)
    • The name of the visa office at the applicant’s agency, contact person’s name, and telephone number
    • Signature from applicant’s supervisor
  • FOR FAMILY MEMBERS APPLYING FOR A VISA TOGETHER WITH THE PRINCIPLE APPLICANT
    • Please include the applicant’s name, passport numbers, and relationship to the principal applicant in the principle applicant's official letter. It must explicitly state the spouse/dependent is authorized to accompany an official travel/assignment.
Original

Spouse/Dependent of Diplomat/Official

This checklist and form are for Souse/Dependent of Diplomatic or Official personnel.

REQUIRED DOCUMENTS

  • The Embassy of Japan reserves the right to request additional documents if deemed necessary.
  • The Embassy of Japan will NOT make copies.
  • Please do NOT staple or fold any document.
application form Visa Application Form

Signed by the applicant (Form / Sample)

  • a digital signature is invalid
Original
passport Valid Passport (Diplomatic, Official or Laissez-Passer)

with at least 1.5 blank pages left

Original
Photo One 2”x 2” Photo
  • Must be taken in front of a plain background and within the past 6 months
  • Do NOT use filters
  • Passport type photo only (We do not accept photos on regular printer paper) 

Use GLUE ONLY to attach the photo to the application, please do not staple or tape.

Original

ADDITIONAL DOCUMENTS FOR SPOUSE/DEPENDENT APPLYING FOR A VISA SEPARATELY FROM THE PRINCIPLE APPLICANT

  • The Embassy of Japan reserves the right to request additional documents if deemed necessary.
  • The Embassy of Japan will not make copies.
Official Latter Official Letter

Please include the applicant’s name, passport numbers, and relationship to the principal applicant in the letter. It must explicitly state the spouse/dependent is authorized to accompany an official travel/assignment.

Original
The Principal's Japanese Visa The Principle's Japanese Visa Copy
The Principal's Passport (ID page) The Principle's Passport (ID page) Copy

CONTACT

Please call 202-238-6800 (Embassy of Japan Consular Section)

Monday-Friday from 9:00am to 12:30pm and from 1:30pm to 5:00pm

Go back to Visa main page

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