Death Registration/Death Certificate
2021/11/3
DC, MD, and VA residents only. Please visit HERE to see which Consulate-General of Japan has jurisdiction over your residential address.
Death Registration(Related page in Japanese)
When a Japanese national or a foreign spouse of a Japanese national dies in the U.S., either a death register form or a request of changing marriage status must be submitted within 3 months to the Government of Japan and registered to the Official Japanese Family Resister (“Koseki”).For Death of Japanese National (Submitting at the Embassy)
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Japanese Death Register Form (Sample / Instructions) Two ways to obtain the “Japanese Death Register Form”:
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2 (at the window or by mail) |
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U.S. Death Certificate Issued by the Department of Health of your county/city. |
1 (original) |
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Translation of the U.S. Death Certificate | 2 |
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The concerned person’s passport ※The passport will be voided and returned. |
Original |
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Proof of the lawful presence of the concerned person such as a green card or U.S. visa | Original |
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Applicant’s ID (all three IDs listed below are required)
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Original |
For death of the foreign spouse of a Japanese national (Submitting at the Embassy)
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Request of Changing Marriage Status Forms (Sample / Instructions) Two ways to obtain the “Request of Changing Marriage Status Form”:
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2 (at the window or by mail) |
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U.S. Death Certificate Issued by the Department of Health of your county/city. |
1 (original) |
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Translation of the U.S. Death Certificate | 2 |
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Applicant’s ID (all three IDs listed below are required)
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Original |
For submissions by Mail
*Please do NOT submit the original Passport and proof of address (submit a COPY of the passport and proof of address instead).Mail all required documents to Consular Section, the Embassy of Japan.
You may also mail a prepared return envelope with your name, address and postal stamps on if you would like us to return the U.S. Death Certificate.
The Embassy will not bear any responsibility whatsoever for any loss, damage, non-delivery or misdirection of the passport(s) and other original documents submitted by mail.
Mailing Address:
Consular Section/Embassy of Japan, Koseki-Kakari
2520 Massachusetts Avenue, NW, Washington, D.C. 20008
Phone: (202) 238-6800
Delayed Cases
In principle, a death register form or a request of changing marriage status should be submitted within 3 months. When you submit a death register form or a request of changing marriage status later than 3 months after the date you recognize the concerned person’s death, you must additionally submit two Letter of Reasons.Death Certificate(Related page in Japanese)
To obtain a Death Certificate (Death Record), an applicant must come to the Embassy in person and submit all of the necessary documents listed below.*Fee $11 (cash only)
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Application Form (Download the Form) | 1 |
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Proof of Death Official Japanese Family registry (Koseki) or Shibo-Juri-Shomei issued by the Japanese authorities. |
1 (original) |
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Applicant's valid passport | Original |
Bringing the Ashes/Remains of Your Loved One to Japan
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Contact
Consular section2520 Massachusetts Avenue, NW, Washington, DC 20008-2869
(202)238-6800
M-F 9:15am-12:30pm (please arrive by 11:30 am), 1:30pm-4:30pm (please arrive by 3:30 pm)